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Practice Policies

Access to Medical Records

Patients have certain statutory rights to have access to their records. You are entitled to see reports made by your doctor for a third party (eg insurance or employment medical reports). In addition you have rights of access to your hand-written records made after November 1st 1991. Please ask at reception for further information.

Chaperone Policy

A chaperone is available to patients both for doctors and nurses intimate/sensitive examinations.

Complaints Procedure

Objective of this Procedure

If a patient (or a person acting for or on behalf of them) is not satisfied with the services provided by the practice, whether medical or administrative, we will ensure that:

  1. That complaints are handled efficiently.
  2. That complaints are fully investigated.
  3. That complainants are treated with respect and courtesy.
  4. That's complainants receive advice and assistance to understand the complaints procedure.
  5. Where possible the complainant will be given an explanation as to the reasons for the event occurring. The complainant will feel that they have been treated fairly and allowed to state their case in full, whether or not the problem can be resolved.
  6. Complainants receive a timely and appropriate response, are told the outcome of the investigation of their complaint; and what action is taken if necessary in the light of the outcome of a complaint.

How Complaints Can be Made

A complaint can be made orally, in writing or electronically. This can be done:

  • Verbally, in person to any member of staff
  • Verbally, via the telephone, to any member of staff
  • In written form or email to any member of staff
  • Indirectly through other agencies such as East Midlands Independent Complaints Advocacy Service (ICAS) or a Member of Parliament

Responsibilities of the Practice

  • All staff will be trained in practice procedures and protocols necessary to understand patient's rights. Staff will be given specific training in managing difficult situations (eg dealing with anxious or aggressive patients).
  • All members of the practice team will endeavour to provide a united and supportive service Where any member of the team is made aware of patient dissatisfaction they will make every effort to either resolve the grievance or to refer it to either the Practice Manager or a GP. Wherever possible this referral should be immediate, if this is not possible explain the situation to the patient and offer an appointment or for the Practice Manager to contact them by telephone. The response from the Practice Manager should be within 3 working days, where this is not possible the complaint should be referred to a GP able to respond within 3 working days.
  • All instances of complaint will be fed back to any member of the practice team involved to ensure that all relevant information is known. If the complainant is amenable to immediate resolution via meeting between practice staff, the Practice Manager should arrange such a meeting. If not, the Practice Manager should arrange a meeting between the complainant and herself and identify clearly the nature and extent of the complaint.
  • The Business Manager is responsible for managing the Practice complaints arrangements and will investigate administrative matters. One of the Partners will investigate clinical matters.
  • Relevant records of any complaints will be kept by the Business Manager and reviewed by the GP's. Where there appears to be any repetition of complaint the matter will be followed up either at a suitable practice meeting or staff training session as appropriate.

The Practice has adopted the latest NHS guidance "The NHS Complaints Procedure (2009)" and a copy of this can be provided on request.

GDPR and Information Governance

From the 25th May 2018, you have a right to privacy under the General Data Protection Regulation 2016 (GDPR) and the Data Protection Act 2018. The Practice needs your personal, sensitive and confidential data in order perform our statutory health duties.

In the Practice we aim to provide you with the highest quality of health care. To do this we must keep records about you, your health and the care we have provided or plan to provide to you. Everyone working for the NHS has a legal duty to keep information about you confidential. Click here to view the Practice Privacy Notice.

The Practice’s latest Information Governance can be found here.

Violent or Abusive Behaviour - Zero Tolerance

The Practice takes it very seriously if a member of staff or one of the doctors or nursing team is treated in an abusive, aggressive or violent way.

The Practice supports the government's 'Zero Tolerance' campaign for Health Service Staff. This states that GPs and their staff have a right to care for others without fear of being attacked or abused.

The staff understand that ill patients do not always act in a reasonable manner and will take this into consideration when trying to deal with a misunderstanding or complaint.

However, aggressive behaviour, be it violent or abusive, will not be tolerated and may result in you being removed from the Practice list and, in extreme cases, the Police being contacted.

In summary, we will not hesitate to remove patients from our list who:

  • are violent or abusive to any Practice member.
  • use or condone threatening or violent behaviour.
  • cause damage/steal from the Practice's premises/staff/patients.
  • obtain drugs and/or medical services fraudulently.

We would ask that you treat all staff courteously and can expect the same from us.

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